New Updates in the TMS
|11/10/2017||We have updated the Position Justification tab for AP and Faculty position descriptions. There are now three required fields: 'Is this position gift of grant funded', 'Please indicate the percentage of gift of grant funding for this position', and 'Source Funding'. The position description training guide has been updated to reflect these changes and can be found here How to Create/Modify an Administrative Professional Position Description.
|09/27/2017||We have updated an applicant workflow state in the system. The workflow state option ‘Recommended, Not Selected’ has been removed. It was discovered that Applicant Managers were moving candidates from ‘Approved Recommend for Hire – Alternate’ into ‘Recommended, Not Selected’ once their first choice accepted the job offer. Candidates may remain in the ‘Alternate’ workflow state indefinitely so there is no need to update their workflow state if the top choice accepts the job offer. Additionally, this allows search committees to go back to active applicants within a year of a search closing, should an identical vacancy become available. Please see our updated Workflow States and Definitions guides for Administrative Professionals and Faculty position types.
|09/01/2017||There have been two recent updates to the Talent Management System. First, the user role 'College/Division HR’ has been renamed to 'Department HR Liaison' to match standard CSU terminology. Second, the Essential Job Duties tab which is pulled over from the approved position description when you start a posting request, has been updated to a 'Read Only' view and is no longer editable on the posting. This tab helps determine the FLSA status of the position and aids in classification determination and thus should not be updated or changed once a position description has been approved.
|08/01/2017||The Office of Equal Opportunity wishes to share that we have changed the third party vendor that lists our open positions with Connecting Colorado from JobTarget to DirectEmployers Association. Membership in DirectEmployers includes unlimited job listings with 50 diversity recruitment venues, including sites for underrepresented populations, veterans, and individuals with disabilities. Colorado State University job postings will be automatically listed with these diversity venues at no additional cost to departments. Open positions will continue to be listed in HigherEdJobs.com and Indeed.com, which are separate arrangements from DirectEmployers.|
|07/17/2017||We are pleased to announce a newly added feature in the Talent Management System (TMS) that further promotes Colorado State University’s commitment to diversity and inclusion. When an applicant creates a user profile on the jobs.colostate.edu website, they will now have the ability to provide both their ‘Legal First Name’ as well as their ‘Preferred First Name’. The applicant’s preferred name will then pull through into their application within TMS, replacing the ‘First Name’ field throughout so that a committee always knows how to address the individual. Thus, the ‘Preferred First Name’ is a required field. The ‘Legal First Name’ field will only be visible to those with the Hiring Authority role when they initiate the hiring proposal.
Below are sample screenshots of how the preferred name will display in the system.
When an applicant creates a user profile on the CSU jobs website to apply to a job posting, they will be required to enter in their ‘Legal First Name’, ‘Preferred First Name’, and their ‘Legal Last Name’. If the applicant goes by their Legal First Name, they will need to enter that into the ‘Preferred First Name’ field as well.
Once an applicant creates an account and applies to a job posting, their preferred name will automatically display under the ‘First Name’ column within the ‘Applicants’ tab in the posting. Applicant Managers, Search Committee Members, as well a Hiring Authorities will only see the ‘Preferred Name’ in the ‘First Name’ column.
When an Applicant Manager, Search Committee Member, or the Hiring Authority clicks on the ‘First Name’ of an applicant, they will be taken to that applicant’s ‘Job Application’ page within the system. Notice how only the preferred name displays on this page.
The only time a user group in the system will see both the preferred first name and legal first name is when the Hiring Authority goes to start the hiring proposal. Notice how both fields are displayed together. Please note, during our transition period of implementing this new ‘Preferred First Name’ field, some applicants who had already applied before the implementation will have a blank ‘Legal First Name’ field on the hiring proposal. OEO will update this field on the hiring proposal so that the legal first name matches the preferred first name. This is necessary for Oracle integration. All Oracle processes will remain the same.
|11/09/2016||The Office of Equal Opportunity (OEO) is pleased to announce that Colorado State University has subscribed to a job posting service with HigherEdJobs.com (HigherEdJobs). With this subscription, all CSU job announcements created in the Talent Management System (TMS) will automatically be posted to HigherEdJobs. Twice daily, HigherEdJobs will automatically check for new jobs, edited jobs and deleted jobs and update their site accordingly.
CSU has purchased this subscription service in an effort to expand recruitment and maximize financial resources as an institution. HigherEdJobs has been identified by OEO as one of the most frequently used recruitment sources by university departments. CSU pays to use this recruitment venue more than any other to post job announcements. Due to the high interest of this recruitment venue and the broad reach to applicants interested in positions at institutions of higher education, CSU has purchased an Unlimited Posting Subscription. This subscription not only includes unlimited job postings, but also a free Institutional Profile to help brand CSU to our audience.
Over 1,100 colleges and universities are currently subscribed to the same Unlimited Posting Subscription. This subscription service with HigherEdJobs also assists with of our commitment to diversity and inclusion by announcing job postings to a diverse audience:
- Over 30% of monthly traffic is from underrepresented groups and over 60% is from women.
- 6% of all HigherEdJobs users are veterans.
- 4% of all HigherEdJobs users have self-identified as being diagnosed with a physical and/or mental impairment as defined by the American with Disabilities Act (ADA).
Colorado State University and the Office of Equal Opportunity continually explore options to broadly advertise position announcements in a positive and cost-effective manner. We are very excited that HigherEdJobs has emerged as an excellent advertising option to fund centrally that is beneficial to our campus community.
|06/06/2016||On June 13th the Talent Management System will be inserting Equal Opportunity Coordinators (EOC) into the applicant workflow of the search process. The changes to the system will include inserting EOC approval of rationale and cuts to the applicant pools. The workflow states that will now require EOC review and approval are Semifinalist, Finalist, and Recommended for Hire (as well as requests for Faculty Review for Faculty searches). In their role, EOCs will review rationale for why applicants are or are not progressing in the search process.|
|05/25/2016||TMS is introducing a Social Sharing option for all posted jobs through TMS. Once a position has been approved by OEO and added to the CSU jobs website, certain users may go into TMS, find the particular posting, and share it on multiple social media sites with a single click of a button.|
|04/12/2016||On April 28th TMS will be receiving a new look. This change comes directly from our vendor for all of their customers. Please note, the way you use the system will not change - all the tabs, lists, search bars, and buttons will be where you expect them with just a new, cleaner, and simpler appearance.
- Larger, more visible buttons.
- New colors and fonts to define sections and headers.
The sequence of actions you take to complete your tasks will not change because names and relative locations of tabs, lists, search bars and buttons remain the same. (moved this over)
Learn more: You donâ€™t need to take any action to prepare for this upgrade, but you can get more information in several ways:
- See the new user interface and compare it to the current look.
- Review frequently asked questions about the user interface upgrade.
If your 'Take Action on Posting' drop down menu is disappearing before it allows you to select a workflow state, please clear your internet browser's cache. To do so, please click on these links depending on your internet browser: Chrome, Internet Explorer, and Firefox.
|03/31/2016||Two new training guides have been uploaded to the TMS training page. One to assist the Search Contact (Applicant Manager) in reactivating an applicants application and the other to help an applicant edit a reactivated application.|
|11/23/2015||The CSU employee and guest login screen is new and has seen a significant upgrade.|
|11/10/2015||A new applicant workflow state, 'Request Faculty Review' has been added to the Faculty posting workflow. For colleges in which the entire tenured and tenure-track faculty review semifinalist applicant materials, this state will facilitate that step in the process.|
|11/09/2015||For both Admin Pro and Faculty, the applicant workflow state 'Reviewed Potentials' has been changed to 'Application Review, Hold'. This verbiage change better captures the intent of this workflow state.|
|11/03/2015||Intergration with Oracle starting Nov. 16th, 2015|