Q: How do Summer Session hires work?
Now that summer session assignments are being created, we are providing guidelines regarding the use of TMS to create these assignments. These are outlined in detail below, but the basic principle is this: if an employee already has an active assignment in the HR system, you do not need to create a summer session position through TMS.
- If an employee is a completely new hire and will start in the summer (or will only work for the summer), create/modify a position in TMS and select the “Summer Session Salary” Salary Basis.
- If an employee has been newly hired for the fall and the department decides they should start during the summer, please contact email@example.com. No action needs to be taken in TMS.
- If an employee is being rehired for the summer (and does not have an active nine-month assignment), the department should create/modify the summer session assignment in TMS. However, no background check is needed.
- If an employee has a currently active nine-month assignment and the department would like to hire them for the summer, the department should create the assignment in Oracle. No action needs to be taken in TMS.
Due to approval requirements for summer session, hires in TMS with the “Summer Session Salary” Salary Basis do not integrate with Oracle. The department needs to create or reactivate the assignment in Oracle whether or not it has already gone through TMS. Please contact firstname.lastname@example.org with any questions. This information has also been posted here: http://hrs.colostate.edu/hr-liaisons/QH-tms-integration.html