COVID-19 Guidance from OEO

To help employees, supervisors and departments navigate OEO-related questions during this extraordinary time, OEO is providing the following guidance and resources:

Employees experiencing challenges accessing or using assistive technology while teleworking can contact the ATRC at 970-491-6258 or atrc@colostate.edu.

For general concerns accessing electronic information at CSU please refer to the ACNS website or report an electronic access issue at CSU here.

CSU Human Resources’ COVID-19 FAQs answer common questions for faculty, staff and student employees about the impacts of COVID-19 on leave, work arrangements and other concerns.

Please consult the COVID-19 Human Resources FAQs to learn more about Human Resources’ guidance.

As Colorado State University navigates the challenges and opportunities presented by the COVID-19 pandemic, the following is guidance for searches and hiring at the present time and moving forward. Underlying the guidance is the ability for units to make decisions that serve essential needs while also being mindful of the fiscal uncertainties created by the pandemic. Thus, hiring is limited to critical positions.

Units may cancel, pause or move searches forward to a hire using video platforms for interviews and vetting processes. All search and hiring related decisions are to be overseen by the dean of a college or vice president/vice provost of a division. The dean/vice president/vice provost should be consulting with the Provost/President, as appropriate, about any hiring plans before making any verbal or written offers. Your college or division may have already created a decision-making structure and communicated an approach moving forward.

Please inform the Office of Equal Opportunity for faculty and administrative professional searches, or the Employment Team in Human Resources for state classified searches, of searches your unit wishes to cancel or pause. A search that is paused will be noted as paused in the history tab in the Talent Management System by the Office of Equal Opportunity or the Employment Team in Human Resources and may be restarted at any point within the next year. If the paused search is currently advertised, the Office of Equal Opportunity or the Employment Team will remove the posting from the CSU jobs website.

Sample language for messaging to applicants and candidates that a search has been paused/postponed can be found here.

Colorado State University has managed challenging financial times in the past, most recently the great recession of 2008. With your assistance we will again successfully navigate these financial uncertainties.

Do not hesitate to contact the Office of Equal Opportunity for faculty and administrative professional searches at oeo@colostate.edu or (970) 491-5836 and the Employment Team in Human Resources for state classified searches at (970) 491-MyHR(6947) with any questions you may have.

If a department decides to pause or postpone a search and is seeking language to share with applicants/candidates, please see the Sample Language for Search Postponement due to COVID-19 template. If you need assistance creating mass, personalized emails, please see the How to Create a Mail Merge guide.

To pause a search, please follow these steps:

  1. Email OEO with the request to pause the search. Please include the title and posting number for the search.
  2. Email the current applicant pool to let them know of the search status. For additional help crafting language, please see our Sample Language for Search Postponement due to COVID-19 template. For help creating mass, personalized emails, please see our Mail Merge guide.
  3. If the position is currently advertised, OEO will remove the posting from the CSU jobs website until further notice. The posting will be moved into the “Closed” workflow state and will not be able to gather applications during this time.
  4. The department will need to reach out to OEO when they want to re-open the search, within a year of pausing it. If the search needs to collect additional applications, the posting will be moved back to the “Posted” workflow state and the search may resume. ​If the posting passed the full consideration date and the committee wishes to resume the search from where they left off, they may do so without needing to re-post the job. In both cases, the search chair should reach out to current applicants to inform them the search will continue and ascertain if the applicants are still interested in the position.

If you have any questions or concerns, please reach out to OEO at oeo@colostate.edu.

For additional information, please consult the COVID-19 Human Resources FAQ to see if guidance has already been provided. If you have any questions, please reach out to OEO at oeo@colostate.edu.